Setting Your Out-Of-Office Auto Reply

What is this?

  • Use this article for help setting or turning on your out of office auto reply message.

Outlook for Microsoft 365, Outlook 2021, Outlook 2019, & Outlook 2016


Steps (Microsoft® Outlook® for Microsoft 365 Desktop Client)

  1. Click File (Top left corner)


  1. Click Automatic Replies
    Automatic Out of Office


  1. Select the radio button for Send Automatic Replies and configure to your liking.
    Automatic Reply dialog box

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Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually. 

Each sender to someones account that has an out-of-office AutoReply setup will only get one AutoReply message. When someone returns to work and then again sets up another out of office message, that counter is reset and senders will again get a single AutoReply.


On the Inside My Organization tab, type the response that you want to send to internal colleagues while you are out of the office.
Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you have to send automatic replies to those outside your organization, please choosing My contacts only.

  1. Select OK to save your settings.


Steps (Microsoft® Outlook® Online - Web Client)

  1. Click on the Cog/Gear Icon.  Click in the search field and enter automatic replies and click on the Automatic Replies link that appears below the search.

searching for Automatic Replies

  1. Tick the box for Send Automatic Replies and configure to your liking.

Automatic Out of Office dialog box

  1. Click Save to complete the Out of Office dialog box.


Turn off automatic out-of-office replies

  1. When the Outlook desktop client is set up to send automatic replies, you'll see this message under the ribbon. Select Turn off to disable automatic out-of-office replies.

Outlook client disable Automatic Replies


  1. When the Outlook web client is set up to send automatic replies, you'll see this pop-up on the right side of the window, below the settings icon.Automatic Out of Office


  1. Click the slider button to Off and click Save to complete the disable of the Automatic Replies.

automatic replies 


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Article ID: 67443
Tue 11/20/18 8:06 AM
Mon 6/17/24 10:35 AM

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IIf you already have full access to a shared mailbox, you have the ability to change the 'Out of Office' automatic message on that account.