Adding External Users to your Team with Guest Access

What is this?

Guest access in Microsoft Teams lets you add individual users from outside NSCC to your Teams and Channels. The Guest experience has limitations by design and is not the full experience NSCC Staff, Faculty and Students have. For a deeper look, see Guest capabilities in Teams. 

There are two ways to invite a non-NSCC user to Teams or a Teams meeting:

  • I want to invite someone outside NSCC to join my Team. (Example: wanting an outside vendor to work on a project with staff). This is Guest Access.
  • I have a class and I want to include a guest speaker.  This can be done by inviting the external contacts into your a scheduled Teams meeting. Click here for that KB Article. 
 

Instructions:

Please note: you must be a team owner to add a guest in Teams (see also Set guest permissions). 

Add a guest to your team

Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free after you invite them.

To add a guest to your team in Teams:

  1. Using the Microsoft Teams Desktop app, Select Teams  Teams button and go to the team in your team list.

  2. Select More options More options button > Add member.

    Add members to a team in Teams

  3. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest. 

  4. Add your guest's name. Select Edit guest information  Edit guest name button  and type a friendly name for them. Be sure to take the time to do this now—you’ll need the help of an IT admin to do it later.

    Edit guest information in Teams.

  5.  Click Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like. 

    The next thing you're going to do is set guest permissions.

Note: When you add a guest, only their name gets added to their profile card. 

 

Identify guests on a team

To see if a team has any guests,  look to the right of the tabs in the Team/Channel you belong to.

 

 

You can tell if someone is a guest by looking at their name - the word “Guest” appears after it.

 

You can also see each user's role in the Members tab of a team. Go to the team name and select More options More options button > Manage team and then Members.

 

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Details

Article ID: 89821
Created
Mon 3/30/20 10:54 PM
Modified
Mon 4/25/22 3:42 PM