All SharePoint Team Sites are set to expire one year after creation. One month prior to expiry, the site owner(s) will be notified with a one-click option to Renew the Site for another year.
How this works:
- The site owner receives an email 30 days prior to the site expiry. If unanswered, additional emails are sent at the 15 and 1 day mark.
- The site owner either clicks Renew Group or Delete it now as is appropriate
- If site renewal is not confirmed, the site will be moved to the Site Recycle Bin. A site can be restored at this stage.
- 30 days later, the site will be permanently purged from the Recycle Bin. The site can no longer be restored at this point.
The best practice to avoid accidental deletion (e.g. vacations, retirement) is to ensure that there is more than one Site Owner assigned to a Team Site.
NOTE: You are required to have at least two (2) site owners for every SharePoint site. This reduces the risk of accidental expiry/deletion.
To learn more about SharePoint, visit the SharePoint KB hub on Technology Service Desk and the Microsoft Office Training Center.