Procurement - Goods / Services Stream information

Goods Procurement Stream (Campus Procurement Sub-stream)

Less than $1000

1. Identify vendor to procure from: Requestor
2. Request approval to procure good: Requestor
3. Provide approval to procure good: Immediate Supervisor
   1. Conditional Approvals:
      1. IT (if not Immediate Supervisor)
      2. FEMP Project Manager
   2. Budget Approval: Budget Manager, Director 
4. Procure good: Requestor
   1. DPO not required unless vendor requires one

$1000-$2500

1. Identify vendor to procure from: Requestor
2. Draft DPO to single vendor: Requestor
3. Request approval to procure good: Requestor
4. Provide approval to procure good: Immediate Supervisor
   1. Conditional Approvals:
      1. IT (if not Immediate Supervisor)
      2. FEMP Project Manager
   2. Budget Approval: Budget Manager, Director 
5. Issue DPO to single vendor: Requestor
6. File DPO: Requestor

$2500-$5000

1. Attempt to collect a minimum of 3 quotes: Requestor
   1. If applicable, document the reason 3 quotes were not available, or use Complementary Procurement Processes (section 4.0 of Procurement Procedures): Requestor
2. Compile 3 vendor quotes: Requestor
3. Draft DPO: Requestor
4. Request approval to procure good: Requestor
5. Provide approval to procure good: Immediate Supervisor
   1. Conditional Approvals:
      1. IT (if not Immediate Supervisor)
      2. FEMP Project Manager
   2. Budget Approval: Budget Manager, Director
6. Issue DPO to vendor: Requestor
7. File DPO with 3 vendor quotes: Requestor

Service Procurement Stream (Campus Procurement Sub-stream)

Less than $1000

1. Identify vendor to procure from: Requestor
2. Request approval to procure service: Requestor
3. Provide approval to procure service: Immediate Supervisor
   1. Conditional Approvals:
      1. IT (if not Immediate Supervisor)
   2. Budget Approval: Budget Manager, Director 
4. Procure service: Requestor
   1. DPO not required unless vendor requires one

$1000-$10,000

1. Identify vendor to procure from: Requestor
2. Request approval to procure service: Requestor
3. Provide approval to procure service: Immediate Supervisor
   1. Conditional Approval: IT (if applicable)
   2. Budget Approval: Budget Manager, Director
4. Procure service: Requestor
   1. Provide DPO or LOA at the discretion of vendor/supervisor: Immediate Supervisor

$10,000-$25,000

1. Attempt to collect a minimum of 3 quotes: Requestor
   1. If applicable, document the reason 3 quotes were not available, or use Complementary Procurement Processes (section 4.0 of Procurement Procedures): Requestor
2. Compile 3 vendor quotes: Requestor
3. Draft DPO or LOA: Requestor
4. Request approval to procure service: Requestor
5. Provide approval to procure service: Immediate Supervisor
   1. Conditional Approval: IT (If applicable)
   2. Budget Approval: Budget Manager, Director
6. Issue DPO/LOA to vendor: Requestor
7. File DPO/LOA with 3 vendor quotes: Requestor