Procurement Stream information

Goods Procurement Stream (Campus Procurement Sub-stream)

Less than $1000

  1. Identify vendor to procure from: Requestor
  2. Request approval to procure good: Requestor
  3. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approvals: IT (if not Immediate Supervisor)
    2. Budget Approval: Budget Manager, Director 
  4. Procure good: Requestor

$1000-$2500

  1. Identify vendor to procure from: Requestor
  2. Draft DPO to single vendor: Requestor
  3. Request approval to procure good: Requestor
  4. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approvals: IT (if not Immediate Supervisor)
    2. Budget Approval: Budget Manager, Director 
  5. Issue DPO to single vendor: Requestor
  6. File DPO: Requestor

$2500-$5000

  1. Collect minimum of 3 quotes: Requestor
    1. If applicable, document the reason 3 quotes were not available: Requestor
  2. Compile 3 vendor quotes: Requestor
  3. Draft DPO: Requestor
  4. Request approval to procure good: Requestor
  5. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approvals: IT (If applicable)
    2. Budget Approval: Budget Manager, Director
  6. Issue DPO to vendor: Requestor
  7. File DPO with 3 vendor quotes: Requestor

 

Service Procurement Stream (Campus Procurement Sub-stream)

Less than $1000

  1. Identify vendor to procure from: Requestor
  2. Request approval to procure good: Requestor
  3. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approvals: IT (if applicable)
    2. Budget Approvals: Budget Manager, Director
  4. Procure good: Requestor
    1. Provide DPO at the discretion of vendor/supervisor: Immediate Supervisor

$1000-$10,000

  1. Identify vendor to procure from: Requestor
  2. Request approval to procure good: Requestor
  3. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approval: IT (if applicable)
    2. Budget Approval: Budget Manager, Director
  4. Procure good: Requestor
    1. Provide DPO or LOA at the discretion of vendor/supervisor: Immediate Supervisor

$10,000-$25,000

  1. Collect minimum of 3 quotes: Requestor
    1. If applicable, document the reason 3 quotes were not available: Requestor
  2. Compile 3 vendor quotes: Requestor
  3. Draft DPO or LOA: Requestor
  4. Request approval to procure good: Requestor
  5. Provide approval to procure good: Immediate Supervisor
    1. Conditional Approval: IT (If applicable)
    2. Budget Approval: Budget Manager, Director
  6. Issue DPO/LOA to vendor: Requestor
  7. File DPO/LOA with 3 vendor quotes: Requestor

 

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